3 Vital Features for an Efficient Office EnvironmentReading Time: 3 minutes
It’s no surprise that the more efficient your office space is, the more productive that your employees are likely to be. The working environment plays a significant role in influencing the overall levels of your employees’ happiness and focus, so it’s essential that it’s as optimised as it can be.
That’s why today, we’re offering a number of ways in which you can update your office design to optimise your workspace. From creating an optimised kitchen environment to ensuring that you have sufficient document storage facilities, we’ll ensure that your employees can get the most from their working hours in your office space.
Optimising the office kitchen
The office kitchen is likely to receive a high level of traffic – from early morning catch-ups over coffee making to cooking alongside each other during lunchtime preparation. It’s no doubt that this space will be used very frequently, and is subsequently a great place to start when it comes to optimising the workspace for productivity and efficiency.
If you’re lucky enough to be able to decide where your office kitchen will be situated, we’d recommend that the kitchen is located outside of the work zone for maximum efficiency. This way, when employees make a trip to the kitchen they are physically taking a break from their work – which is great for their productivity. On the other hand, it’s often easy to make another cup of tea during less interesting tasks, so if the kitchen is a little walk away, it’s less tempting to become distracted.
For effective organisation, we recommend dividing your kitchen into stations with their own purpose: the cleaning station, preparation station, cooking station and storage station. This way, when multiple people are working in the kitchen with different interests, they are less likely to be in each other’s way.
Provide sufficient storage facilities
There’s no doubt that a well-organised office space will save time and make your employees feel happier. There’s nothing more annoying than needing a small snippet of information and having to search through never-ending files to find it. Whether you realise it or not, clutter and unnecessary stacks of paper are likely to be stressing everyone out.
Firstly, think about the composition of your storage space. Ask yourself if there are suitable shelving solutions or drawers to house all of your filing requirements. If not, investing in some high-quality shelving could make more of an organisational difference than you may have initially expected. Vertical solutions will make more efficient use of space and puts more at eye level, meaning that there’s little excuse for paper scattered around the floor. Once you have the equipment that you need, you’ll be at liberty to use labelling, create divided drawers and carry out weekly organisational maintenance as required.
Adapt meeting rooms and social spaces
Informal teamwork spaces are creeping their way into office spaces for their collaborative and productive benefits. Ad-hoc social spaces encourage interaction and offer more opportunities to discuss ideas and issues at length to come up with the best solution as a whole team.
It’s easy to go on a never-ending tangent during office meetings. So, to ensure that they’re productive, obtain a written agenda in advance which clearly states the intentions and discussion to be had. It’s also essential to manage the meeting by the clock. If you’re struggling to keep an eye on the time, why not use time management tools such as Harvest to do this for you? Use digital calendars and meeting organisers to keep track of everything discussed, and organise follow-ups promptly. This way, your team can avoid unnecessary task management stress and ensure that everything discussed in the meeting results in a worthwhile solution. Using these tips, you’ll divert from the meeting that never ended to a group conversation full of solutions and great conclusions.
We hope that with our tips, you’ll be on your way to making some effective changes in your office space with efficiency at the forefront of the mind. Our ultimate tip is to ensure that your office environment is as organisationally optimised as possible, so that your employees always feel able to put their productivity first.
Tom Brialey is the Founder and Director of Action Storage, which adopts his philosophy that, in addition to the highest quality products, you must also provide the highest standard of service to your customers in order to succeed. That’s why it’s Tom’s mission to provide expert support 100% of the way.